Client Terms and Conditions for Booking Artists via DJ Archie Agency
1. Agreement
Unless and until the booking confirmation form, containing the specific details of the booking, is signed by the client and returned to the DJ Archie Agency, all negotiations relating to the booking of talent are strictly subject to contract. The signed booking confirmation form, together with these terms and conditions, the data processing agreement contained in Schedule 1 of this agreement ("Data Processing Agreement") and the DJ Archie Agency’s privacy policy https://www.djarchieschool.com/privacy ("Privacy Policy") shall form the entire agreement between the client and the DJ Archie Agency relating to each booking (together, the "Agreement").
Failure to sign and/or return the booking confirmation form while proceeding with the booking will be deemed as acceptance of these terms, which shall apply and bind both parties.
Amendments or variations to the booking confirmation form made by the client shall only be valid if agreed to in advance by the DJ Archie Agency and confirmed by an authorised representative.
In the event of any inconsistency or contradiction between these terms and conditions, the booking confirmation form, the Data Processing Agreement, or the Privacy Policy, these terms shall prevail and bind the parties.
2. Booking Fees
2.1 Permitted Use
Booking fees grant the client the right to use the talent for a specific performance, event, or media appearance as detailed in the booking confirmation form. The rights to the talent’s performance, image, or likeness are granted strictly for the duration and purposes outlined, within the territory specified (typically within the UK), and are subject to full payment of all agreed fees prior to the performance.
2.2 Working Hours and Overtime
Fees are typically charged on a per set basis, standard sets are fixed as a minimum of 1 hour in duration, but can vary. The DJ Archie Agency reserve the right to charge additionally for overtime, if asked to continue beyond the agreed booking time of 1 hour.
2.3 Travel
Talent traveling to and from the client’s venue will be charged at 50p a mile from the artists home postcode to the postcode of the venue.
2.4 Additional Expenses
All additional expenses incurred by the DJ Archie Agency on behalf of the client will be passed on to the client, including an additional 10% surcharge.
2.5 Location Bookings
Clients are responsible for providing safe transport for talent to and from booking locations unless otherwise specified. Failure to provide transport may result in the client being charged for transport arranged by the Agency. The client must also ensure the location is safe and complies with all health and safety regulations.
3. Additional Fees
3.1 Additional Usage
If the client wishes to use the talent’s image or performance beyond the initially agreed scope (e.g., for advertising, merchandise, social media), additional fees could apply. These fees will be negotiated and agreed upon in advance.
3.2 Territory
Any additional usage outside the agreed territory will require an increase in the booking fee and must be approved in writing by the Agency.
3.3 Other Services
The client may request additional services from the talent, such as media appearances or promotional tasks, which will incur separate fees. These services must be agreed in advance.
4. Agency Fees
4.1 Commission
The DJ Archie Agency will charge a commission of 25% of the total booking fee. Talent disbursement will be 75%. We do not charge our talent agency commissions on any booking under £350.
4.2 VAT
All fees are exclusive of VAT or any similar taxes, which must be paid in full by the client.
5. Cancellations
5.1 Cancellation by Client
If the client cancels the booking within 30 days of the scheduled event, the full booking fee is payable. Cancellations made outside this window will incur a 50% charge.
5.2 Cancellation by Agency
The DJ Archie Agency may cancel a booking but will strive to provide reasonable notice and offer a suitable replacement where possible. The client is advised to obtain cancellation insurance.
6. Health and Safety
The client is responsible for ensuring that the environment in which the talent performs adheres to all health and safety regulations, and that the talent’s well-being is protected at all times.
7. Intellectual Property Rights
The DJ Archie Agency retains the rights to all content produced by the talent for our clients. Any use of the talent’s image or performance outside the initial booking scope requires written approval from both the DJ Archie Agency & a Parent or Guardian.
8. Liability and Insurance
The client must maintain appropriate insurance coverage to protect against potential cancellations, damages, or accidents involving the talent. The Agency or Talent will not be held liable for any damages beyond the amount of the booking fee.
9. Data Protection
9.1 Compliance
The client must comply with all applicable data protection laws and is responsible for ensuring that any personal data shared with the Agency is processed in accordance with these laws.
9.2 Subprocessors
The DJ Archie Agency may engage third-party sub-processors for data processing activities. The client acknowledges and agrees to this arrangement.
10. Force Majeure
The Agency is not liable for any delays or cancellations caused by unforeseen events such as natural disasters or strikes, and the client is advised to have insurance to cover such risks.
11. Termination
Either party may terminate the Agreement if there is a breach of terms. Termination does not affect the rights and obligations accrued before the termination date.
Schedule 1: Data Processing Agreement
Contact Us: For any questions regarding our terms and conditions, or to inquire about booking talent, please contact us at agency@djarchie.com.
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